What are the advantages of ERP for distributors and importers?

Benefits of an ERP system for distributors and importers

In an increasingly complex business world, operational efficiency is fundamental to the success of import and export companies. In this context, adopting an Enterprise Resource Planning (ERP) system becomes an indispensable strategy. Let's explore in detail how an ERP can offer a series of specific benefits to these companies, covering crucial areas such as stock control, sales, purchasing, tax, cash flow, pricing and management reports.

What is an ERP system?

An ERP (Enterprise Resource Planning) system is an integrated software platform that facilitates the management of a company's various operations and processes in a single system. It is designed to centralize data and operations, promoting efficiency, communication between different departments and informed decision-making. These systems cover areas such as accounting, human resources, purchasing, sales, stock and production, providing a holistic view of business activities.

How does the ERP system work?

The operation of an ERP (Enterprise Resource Planning) system involves various integrated processes to optimize business management. Here are the main aspects of how it works:

Integration of modules

ERP is made up of different modules, each aimed at a specific area of the company, such as finance, human resources, sales, purchasing, stock, production, among others. These modules operate in an integrated manner.

Data centralization

All relevant information is centralized in a single database. This means that data such as customer information, financial transactions, stock records and production data are stored in a central location accessible to all departments.

Process automation

ERP automates a variety of processes, eliminating manual tasks and reducing errors. This includes accounting automation, report generation, stock tracking, order processing and payroll, among others.

Integrated workflow

ERP allows different departments to share information efficiently. For example, when a sales order is placed, the system automatically updates stock, accounting and other relevant areas.

Secure access

Access to ERP information is generally controlled by permission levels. This ensures that only authorized users have access to certain parts of the system, maintaining information security.

Reports and analysis

ERP provides robust reporting and analysis tools. This allows managers to gain valuable insights into company performance, identifying areas for improvement and making strategic decisions based on accurate data.

Real-time updates

Changes in any part of the ERP system are reflected in real time in all the other modules. This ensures that information is always up to date and accurate.

In short, an ERP system acts as a technological backbone for a company, unifying operations, automating processes and facilitating informed decision-making. It is designed to improve business efficiency, productivity and visibility.

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Benefits of adopting an ERP system

Sales

Without a doubt, sales is the heart of any company. An ERP provides effective sales management, offering detailed data on the performance of each salesperson and past interactions with customers. Efficient ERP integration with business intelligence and sales automation tools improves strategic decision-making, enabling personalized campaigns and closer interactions with customers.

Shopping

Poorly managed purchases can significantly compromise cash flow. ERP comes into play by qualifying suppliers, considering each product individually. It also automates units of measure, delivery methods and keeps price lists up to date. The delivery scheduling functionality prevents shortages of essential products, while the purchase history provides valuable insights into seasonality and cost variations.

Tax

Tax management is one of the most challenging and specific areas for companies. ERP simplifies this process, streamlining tax bookkeeping and eliminating human error. It issues electronic invoices, eliminates unnecessary paperwork and makes it easier to share documents with accountants. This approach significantly reduces the risk of fines, suspensions and legal problems arising from tax errors.

Cash flow

Balancing cash flow is crucial, and ERP provides real-time visibility of all the company's financial aspects. From bank balances to bill due dates, the tool helps to avoid fines for late payments and to properly plan stock renewals, ensuring that the company remains financially healthy.

Prices

Pricing products competitively and profitably is a challenge. ERP allows you to create customized price lists to suit different customer profiles, taking into account profit margins and costs. This flexibility ensures that the company remains competitive without compromising its financial health.

Management reports

Reports are essential for strategic decision-making. ERP provides practical, real-time data, enabling effective evaluations of salesperson performance, product seasonality, operational efficiency and much more. With a variety of reports available, ERP stands out as the best tool for detailed and targeted analysis.

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Some of the largest companies developing ERP systems 

SAP

SAP offers a wide range of ERP solutions and is used by global companies in various sectors, such as manufacturing, retail, financial services and logistics.

Oracle

Oracle provides ERP systems that are implemented by companies in sectors such as technology, health, manufacturing and services.

Microsoft Dynamics 365

Microsoft's ERP suite is used by medium-sized and large companies in various industries, integrating processes such as finance, operations and the supply chain.

[Learn more:] ERP Implementation

Omie as CLM Controller's main partner 

CLM Controller is a partner of Omie and is a specialist in the systems supplied by the company.

Omie's ERP is divided into six modules that serve businesses from end to end (CRM, Sales and NF-s, Finance, Accountant's Panel, Stock and Production, Services and NFS-e).

Companies can customize the solutions to meet their demands and make full use of what the ERP has to offer.

[Article]: How an ERP optimizes company tax management

Conclusion 

In short, implementing an ERP system is the key to operational success for import and export companies. By offering comprehensive and efficient control in all vital areas, from stock to management reports, ERP is not just a tool, but a strategic partner in the journey towards efficiency and profitability. Investing in this solution is investing in sustainable growth and competitiveness in the global market.

If you need to rely on experienced accounting advice, capable of providing the best strategies for your company to improve its financial performance, get to know CLM Controller's solutions now.