3 simple tips to optimize your time today!
The saying goes "time is money" and therefore it needs to be invested well. If you stay late at work, avoid events with family and friends and are constantly stressed, you are not investing your time well.
Time is an investment that, once spent, cannot be repaid, so you have to make good use of it. As well as avoiding distractions and procrastination, you need to know how to manage it properly.
To help you, we've listed three simple tips for optimizing your time that you can apply today.
# 1 - Delegating
List all the tasks and check which ones really fall within your competence. Then put the names of the people who would be able to carry them out if you weren't there. If the task is very complex, you can break it down into smaller tasks and distribute them among your team. You'll be surprised how many tasks we end up accumulating, perhaps out of perfectionism or companionship.
Delegating tasks is a recurring activity that needs to be incorporated into your day-to-day life, not just when your email inbox is full or you have a pile of documents to go through. It needs to be done on a daily basis, even when you don't have many tasks, as this gives you more time to carry out the next two tips.
# 2 - Automating
A quick search on the internet is enough to see a multitude of tools capable of performing tasks that are normally done by us, for example, scheduling meetings, sending reports.
If your company has an IT team, write down the tasks it carries out on a regular basis and ask for suggestions on how to make them more agile through software or applications that add to existing programs.
It is also possible to automate employee tasks using equipment that performs tasks and, with today's technological advances, produces production data instantly and even remotely, saving time on constant supervision and reporting.
# 3 - Prioritizing
When you create or receive a task, think about whether you can delegate it or automate it. If neither option is available, carry out the tasks taking into account their urgency and priority.
Urgent tasks are all those that need to be done in minimal time or will no longer need to be done, such as sending a proposal to a client by a certain date.
Once you've checked the urgencies, start listing them according to priority, regardless of their degree of urgency. Remember, not everything that is urgent is a priority.
Once the definitions have been made, start by doing the urgent, priority tasks and then the urgent, lower priority tasks. In the end, only the tasks with longer deadlines and lower priorities will remain.
Take the extra time to visit our website and discover how our solutions can further optimize your time and money.
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