Changing company headquarters: procedures and costs

Changing company headquarters: procedures and costs

Transferring the company's headquarters, i.e. changing the business address specified in the company's articles of association or bylaws, is not one of the simplest tasks. In addition to the bureaucratic procedures involved, there are also costs to consider.

What procedures are required to transfer the company's headquarters?

In order to transfer the company's headquarters, it is necessary to follow some specific procedures. Firstly, it is essential to review and amend the company's articles of association or bylaws to reflect the new address. This change must then be registered with the Board of Trade or the Legal Entities Registry Office, depending on the company's legal structure. In addition, it is necessary to update the National Register of Legal Entities (CNPJ) with the Internal Revenue Service and communicate the change to the competent bodies, such as city halls and other regulatory institutions.

New: Electronic work address becomes mandatory

Relocation costs

The costs associated with transferring headquarters vary depending on several factors, such as the location of the new headquarters, government fees, professional fees and expenses related to updating documents and records.

To change the address of the head office, some fees will have to be paid, since the articles of association have to be amended and the CNPJ data updated. In São Paulo, for example, the DARE costs approximately R$ 150.00

Learn why fiscal management is important 

Documentation and registration with the Board of Trade

When changing the address of limited liability companies, the company's articles of association must be amended to reword the clause on the address of the registered office. Once the text has been transcribed and consolidated, it must be registered with the Board of Trade or Legal Entities Registry Office. The articles of association must be duly signed and notarized. In the case of an EIRELI, the procedure will take place by amending the memorandum of association.

[Read more about it:] Digital FGTS simplifies collection for employers

What are the legal consequences of not following the procedures for transferring headquarters correctly?

Failure to correctly follow the procedures for transferring headquarters can lead to various legal consequences, including the invalidation of the move, fines, penalties and future problems with regulatory and tax bodies. It is therefore crucial to follow all the necessary procedures and ensure compliance with current regulations.

[Read more about it:] Electronic Invoice for Gold: who needs to issue it?

Changes to the national register of legal entities (CNPJ)

Once the articles of association have been registered, the company's National Register of Legal Entities - CNPJ - must be amended. This procedure must be carried out on the website of the Federal Revenue Department, using a form that must be filled in and printed out. This document must be sent to the address indicated on the website, along with a certified copy of the amendment to the articles of association which states the company's new address.

[Article]: All about INSS for entrepreneurs

Changes to the operating license

Whenever there is a change of address, the town hall must be notified so that the change can be made. To change your address, you need to submit a request from the old address to the current one, signed by the owner of the company and other documents that will be requested by the town hall where the company will set up its address.

[Article]: Want to know how to calculate employee vacations? Go here.

How long does the seat transfer process take?

On average, the process of transferring headquarters can take between 4 and 6 weeks, and can extend to several months, depending on the complexity of the move and the procedures required by local legislation.

[Don't leave without reading]: Taxes can be obstacles for foreign companies in Brazil

Conclusion

Changing the address of a company's headquarters requires a series of procedures that take time and investment. In addition to the associated costs, it is necessary to communicate the change to various bodies and entities, such as banks, suppliers and clients. In short, this process goes beyond paying fees and notifying the relevant bodies, and involves careful and efficient management of the change.

If your company is looking for experienced accounting advice, capable of providing the best strategies to optimize its financial performance, get to know the solutions offered by CLM Controller.