Digital work permit: agility and modernization in labor relations.
Modernization and agility have been watchwords when it comes to simplifying the lives of workers and employers in Brazil. One of the most significant changes in this regard is the transition from the traditional paper Work and Social Security Card to the innovative Digital Work Card, an initiative that aims to make access to civil qualification information and details of employment contracts easier and more practical.
The Work and Social Security Card (CTPS) is a crucial document in Brazil, serving as a formal record of an individual's employment history. It records important information such as dates of employment, salaries, vacation periods and details of the employer.
Manual
DIGITAL FGTS
Physical work permit
- HistoryThe physical version of the CTPS has a long history, having been used for decades to officially record the professional lives of Brazilian workers.
- UseCompanies fill in the information on the employment contract manually.
- DisadvantagesSusceptibility to loss, damage and fraud, as well as requiring physical storage.
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Transition to digital
- Technological advancesWith technological advances and the digitization of various services, the possibility of creating a digital version of the CTPS has begun to be explored.
- Practicality and safetyThe digital environment offers greater security against loss and fraud and facilitates the management of labor data for both the employee and the employer.
- Making it easier for the governmentIn addition to being a practical tool for citizens, it also makes it easier for the government to access relevant data, helping with statistics and public policies.
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Digital work permit
- LaunchThe Digital Work Permit was instituted in Brazil through Ordinance No. 1,065, of September 2019, and regulated by Law No. 13,874, in September of the same year, in the context of the Provisional Measure for Economic Freedom.
- AccessibilityCTPS Digital can be accessed via a smartphone app or the government website, making it much more accessible and practical for workers.
- Less bureaucracyEliminates various bureaucratic processes, simplifying hiring and other labor movements.
- Synchronized informationThe digital version is synchronized with information from eSocial, a data system that integrates tax, social security and labor information on companies and employees.
- Digital environmentCTPS Digital not only transformed the physical document into a digital one, but also changed the way employers and employees deal with labor records, making the process more agile and secure.
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Challenges and prospects
- Access to technologyDespite the advantages, it is essential to consider the inequalities in access to technology and the internet in Brazil, which can make it difficult for all workers to enjoy the benefits of digitalization.
- Information securityDigital data management requires robust information security strategies to protect the sensitive data of workers and companies.
- AdaptationWhile there are many benefits, there are also challenges in adapting workers and companies to this new digital reality.
The transition from physical to digital CTPS represents a significant change, bringing Brazil into line with global trends in the digitization and modernization of public services.
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Law No. 13,874 and Ordinance No. 1,065: the emergence of the digital CTPS
Law 13.874, known as the Economic Freedom Law, was enacted in Brazil on September 20, 2019. The main objective of this law was to promote the debureaucratization and simplification of business activities, stimulating entrepreneurship and economic growth. It brought several changes to the rules and regulations that affect companies and the business environment in the country.
Among the main measures and changes introduced by Law 13.874 are:
- Simplifying the opening of companies: The law simplified the process of opening and closing companies, reducing bureaucracy and the time needed to start a business.
- Digital work permit: It introduced the Digital Work Permit, which replaced the paper version, making it easier to record information on employment contracts and making access to this data more agile.
- Digitalization of documents: It established the legal validity of digitized documents, allowing companies to store their documents electronically, which contributes to reducing the use of paper.
- Regulation of low-risk activities: It defined criteria for identifying low-risk economic activities, which are exempt from prior licenses and authorizations, simplifying the operation of these companies.
- End of the requirement for a business license: For micro-enterprises and small businesses, the operating license has been eliminated in some cases, making the process of starting operations faster.
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Ordinance No. 1.065, of September 23, 2019, complements Law 13.874 by establishing specific regulations for the implementation of some of its provisions. In the context of your question, Ordinance No. 1,065 is related to the replacement of the paper Work and Social Security Card (CTPS) with the Digital Work Card, as provided for in Law 13,874.
The Digital Work Permit, fed with eSocial data, has brought a more agile and efficient way of registering information on workers' civil qualifications and employment contracts. Ordinance No. 1065 established specific guidelines and procedures for implementing the Digital CTPS, ensuring that information is made available securely and accurately to workers and employers.
Therefore, both Law No. 13,874 and Ordinance No. 1,065 were important in modernizing and simplifying business and labor practices in Brazil, keeping up with digitalization trends and facilitating access to information and business development in the country.
Farewell to manual annotations, welcome to the digital CTPS era
One of the most significant changes introduced with the Digital Work Permit (CTPS Digital) is the elimination of manual annotations on the old paper Work Permit. This change represents an important advance in the process of recording labor information in Brazil.
Before the CTPS Digital, employers were responsible for filling in and keeping notes on their employees' physical work cards. This involved including information such as date of admission, salary changes, vacations, contract terminations and other employment-related events. These entries were made manually, often by hand, which could lead to errors, delays and record-keeping difficulties.
With the introduction of the Digital CTPS and integration with the Digital Bookkeeping System for Tax, Social Security and Labor Obligations (eSocial), all these annotations are now made automatically and electronically. This means that
- Reduction of errors: Automation eliminates frequent human errors in manual note-taking.
- Agility: The information is updated instantly, making it easier to record labor events.
- Easy access: Both employers and workers have easy access to information via the CTPS Digital app or the website, eliminating the need to keep a physical document.
- Legal compliance: The eSocial system ensures that all information complies with labor and social security regulations, reducing the risk of legal problems.
- Fast processing: Automation allows events such as salary changes, vacations and terminations to be processed more quickly and efficiently.
It's important to note that manual annotations on the old paper Work Permit are still used in exceptional cases, such as for records of old employment relationships or contracts in force on the date of publication of Ordinance No. 1065, when the facts occurred up until then. However, for new employment contracts, the Digital CTPS is the main means of registration.
In short, the elimination of manual annotations on the Work Card represents a significant modernization in the practices of recording and controlling labor information, making the process more efficient, accurate and accessible for employers and workers in Brazil.
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Processing time and benefits
It is important to note that events such as salary changes, vacations or dismissals may not be displayed on the Digital Work Card immediately. There is a deadline for this information to be provided to eSocial by the employer, usually by the 15th of the month following the event. In addition, there is a processing time between receiving the information in eSocial and making it available in the Digital CTPS. This ensures that the data displayed on the Digital CTPS is the same as that used by the INSS to grant benefits, guaranteeing greater security for workers.
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When the paper CTPS will still be used
The paper CTPS will be used exceptionally from now on. This includes data already entered relating to old employment relationships and entries relating to contracts in force on the date of publication of the Ordinance, as long as they refer to events that took place up to that point. Thus, all new entries and updates will only be made electronically.
How to access the digital CTPS
To access your CTPS Digital, simply download the app for free from the virtual store, either the Apple Store for Apple devices or the Play Store for Android devices. You can also access it via the web at the following link https://servicos.mte.gov.br/. It is also possible to access the CTPS Digital through the government services portal at gov.br, by registering and taking advantage of all the features this tool offers.
The transition to the Digital Work Card represents an important step towards modernizing labour relations, making it easier and more practical for workers and employers to access essential information. With the elimination of manual annotations and integration with eSocial, this change promises to simplify the lives of everyone involved and ensure safer and more efficient recording of professional data. So be sure to take advantage of this new tool that is within everyone's reach, making your professional life even more uncomplicated.
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Goodbye manual annotations, welcome to the digital CTPS.
In recent years, the world has witnessed a digital transformation in practically every aspect of daily life, and labor relations are not immune to this revolution. In this context, the Digital Work Permit has emerged as an innovative solution, replacing the traditional printed Work and Social Security Card (CTPS). In this article, we'll explore what the Digital Work Permit is and how it benefits Brazilian and foreign workers.
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What is a digital work permit?
The Digital Work Permit is an application available for cell phones and computers, equivalent to the old printed CTPS. It went live on September 23, 2019, when Ordinance No. 1,065 was published, regulating Law No. 13,874/2019. With this change, workers, both national and foreign, no longer need a physical blue booklet to be hired, since all employment-related annotations are made by the employer via the internet, through the eSocial system.
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Who is entitled to a digital work permit?
The good news is that all Brazilian and foreign workers with a Individual Taxpayer Registry (CPF) already have a pre-issued Digital Work Permit. This means that you don't need to carry out any additional procedures to obtain it.
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How to access the digital work permit?
Accessibility is one of the great advantages of the Digital Work Permit. To access all the important information directly on your phone, computer or tablet, follow the simple steps below:
- Access your smartphone's app store (available for Android and iOS).
- Search for "Carteira de Trabalho Digital".
- Download the app.
- Follow the step-by-step instructions provided in the app to set up and access your digital wallet.
Do I have to pay anything to get a digital work permit?
No, the Digital Work Permit is completely free. You won't have to pay anything to use this digital platform that facilitates access to information related to your work.
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Is the old (physical) CTPS still used?
With the introduction of the Digital Work Permit, the physical CTPS has become obsolete for labor records. All information relating to employment, such as admissions, vacations, salaries, among others, is now recorded exclusively by the employer in the eSocial system. Therefore, employers should not require the old (physical) CTPS to hire a worker, as this could be considered abuse or discrimination.
In short, the Digital Work Permit represents an important step in the modernization of labour relations, providing greater convenience and accessibility for workers and employers. With centralized and electronically updated information, this digital platform simplifies the monitoring of professional life, making it more efficient and agile for everyone involved. Best of all, it's available to everyone at no extra cost.
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Digital work permit: your main questions answered
With the increasing digitization of processes in all sectors, the Digital Work Permit has become an essential tool for workers and employers. However, many doubts still surround its use. In this article, we'll answer the most common questions about the Digital Work Permit, explaining how it works and what its advantages are.
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Should only employees of public bodies and international organizations use paper CTPS?
Yes, the paper work permit is reserved for workers employed by public bodies and international organizations. All other workers, regardless of the nature of their employment, can use the Digital Work Permit for all employment-related purposes.
What is my digital work permit number?
Your Digital Work Permit number is the same as your CPF number. This number is used to hire you, to apply for unemployment insurance, and to receive the Salary Allowance. Simply put, the CPF is the key to accessing all the benefits and information related to your job.
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Can I discard my physical CTPS now that I have the digital one?
It is not advisable to discard your paper CTPS, as it is still an important document for proving your work history. Although the Digital Work Permit system is frequently updated with information from old contracts, the physical CTPS is a valuable document for proof purposes, so keep it safe.
I've lost my physical CTPS. Can I request a digital CTPS via the app?
Yes, you can apply for the Digital Work Permit via the app. Simply download the Digital Work Permit app or access the web version at https://www.gov.br/pt-br/servicos/obter-a-carteira-de-trabalhoClick on "obtain" and then "request". You will need to identify and authenticate yourself on the federal government's platform.
After applying for the card through the app, do I need to go to a service point?
There is no need to go to a physical service point to apply for a Digital Work Permit. The entire process can be carried out online, providing users with convenience and agility.
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Do the changes in the law allow workers to be hired without a digital work permit?
No, the provisional measures and laws that have emerged since the beginning of the pandemic have not changed the information required by eSocial for the employer to register the Digital Work Card. Therefore, the Digital CTPS is still essential for formalizing an employment contract.
The Digital Work Permit offers a more convenient and efficient way to manage employment-related information. With the answers to these frequently asked questions, we hope you'll have a better understanding of how to make the most of this constantly evolving digital tool.
Frequently asked questions - digital work permit
1. The app already existed. what has changed now in September 2019?
The CTPS app has existed since 2017, but it did not replace the physical document. From now on, the physical CTPS is no longer necessary for hiring in the vast majority of cases. For the worker, all they have to do is enter their CPF number when they are hired. For the employer, the information provided in eSocial replaces the annotations previously made on the physical document.
2. What do I do with my old CTPS? Will I never need it again? Can I throw it away?
3. I want to see my digital work permit, but I can't register on gov.br or through the app, what do I do?
In cases where you can't generate the password to access the digital work permit via the app or the internet, you can go to your bank, at the ATMs of Caixa or Banco do Brasil or at one of the Ministry of Economy's units.
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4. I have registered and installed the application, but there is incorrect data (job title, pay, start or end date). what do I do?
For older employment contracts, this is more likely to happen due to possible discrepancies between what was recorded on paper and in the databases at the time. If you find an error in your registration, you don't need to go to a service unit.
The systems that generate the digital work permit data are constantly updated and some inconsistencies will be corrected automatically. In other cases, campaigns will be carried out to correct the information. If the inconsistencies refer to
for information after September 2019, you must inform your employer of the inconsistency or error and request that it be corrected.
5. What is my work permit number?
This is the same as your CPF number.
6. I'm an employer. Is it true that I no longer need to ask for a work permit to be hired? Won't I be fined?
You won't be fined. The annotations you used to make when you were hired (popularly known as "signing your portfolio") are now made electronically by you or your accountant. The only thing you need to be careful of is that you (or your accountant) observe the deadline for sending the information, as they may ask you to correct it.
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7. I've hired a new employee. What information do I need to provide in order to comply with the law? Is this the same as "signing the card"?
Employers must send the events provided for in eSocial in order to comply with their obligations. Before the worker starts working, they must send event S-2200 (Initial Registration of the Link and Admission/Integration of the Worker). If they don't have all the data at that time, they can immediately send event S-2190 (Preliminary Admission), which contains simplified information, and then supplement the remaining data with event S2200, respecting the deadlines set out in the eSocial Guidance Manual. Sending this information to eSocial will have the value of signing the employee's contract.
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8. I'm an employer and my employee has incorrect information on his digital work permit. He wants me to correct the information. What should I do?
If the data is from previous employment contracts, you don't need to do anything. This information will be corrected by the systems that generate the data for the digital Work Permit or in registration update campaigns.
If the information refers to the current employment contract he has with your company, you need to send the correct information via eSocial.
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9. Is there a deadline for correction? Can it be done after the relationship has ended?
Corrections can be sent at any time. However, we advise employers to make corrections as soon as they notice any inconsistencies, as some events are dependent on others and it may be necessary to make corrections to a series of data transmitted after the original event with problems. Implementing information provision
eSocial is also a good time for companies to clean up their registration and contractual data, thus avoiding any penalties provided for by law.
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10. Preposés, such as my accountant?
Yes, the replacement will be complete for all those obliged to send information to eSocial. And the information can be sent either by the employer themselves or by an attorney duly authorized to use the system, such as an accountant
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11. Why isn't the app available for my device?
You need to make sure you have a smartphone device. The application can only be installed on these mobile devices. Once you have your Smartphone, go to your operating system's store (Google Play for Android operating systems and Apple Store for IOS operating systems), install it and take advantage of the features offered by CTPS Digital.
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12. Can I access the CTPS Digital via the internet?
You can access the CTPS Digital through the government services portal at gov.br, register and access the features offered by the CTPS Digital.
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13. Does the digital CTPS replace my physical CTPS?
Yes. The Digital CTPS will be valid as a document for the purposes of monitoring the employment contract, and will not be valid as an identification document.
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14. Can the digital CTPS be used for civil identification?
No. The digital CTPS will not be accepted for civil identification. it will be mandatory to make a note on the physical CTPS.
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15. My license is the old, manual model. Do I have to change to the computerized model to access the app?
No. The CTPS Digital will be issued in advance to all Brazilians and foreigners who have the Cadastro de Pessoa Física - CPF (Individual Taxpayer Register), and will be enabled after the first access.
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16. I've never worked with a signed work permit. Will this application work for me?
You will have access to the application, but only your personal civil qualification data will be displayed.
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17. Do I need to pay for the digital CTPS?
No. Currently the Work Permit, whether requested in person or via the app, is free of charge for the worker
18. I've lost my physical CTPS. Can I apply for a digital work permit via the app?
Yes. All you have to do is download the Digital Work Permit application or access it via the web at https://www.gov.br/trabalho, click on "obtain" and then "request", identify yourself and authenticate yourself on the Federal Government's platform.
19. After requesting the CTPS through the app, do I need to go to any service point?
No. Your CTPS will be available completely digitally, without the need to go to a physical office.
20. What is gov.br access?
a single digital authentication environment for users of digital public services, i.e. with a single user and password you can use all the digital public services that are integrated with the Single Sign-On platform. In addition, it provides a level of security compatible with the degree of demand, nature and criticality of the data and information pertinent to the public service requested. More information can be obtained at link:https://acesso.gov.br.
21. Why do I have to go through two rounds of questions to access all my CTPS Digital data?
The CTPS Digital has two levels of access. It is possible to guarantee simplification in the first access, where the citizen will be able to access the most important information in their last employment relationship, that is, the last three occurrences, such as: admission, leave and vacation entry, in addition to the personal information of civil qualification that is obtained through their CPF.
As for the details of employment relationships, which contain more sensitive information such as salaries and your entire working life, you will have to pass five questions, where you will have to get at least four of them right.
This is to ensure that no one other than yourself can access your data.
22. My links in the employment contracts tab are incorrect. What should I do?
If you identify an inconsistency in your registration, you do not need to go to a service unit. The systems that generate the CTPS Digital data are constantly updated and some inconsistencies will be corrected automatically. For other
cases, campaigns will be carried out to correct the information.
23. Why haven't the changes I indicated in the app been updated?
The systems that generate the CTPS Digital data are constantly updated and some inconsistencies will be corrected automatically. The Digital CTPS, now legally valid, will use the CPF as the key number. For companies that have joined eSocial, the CPF number will be sufficient for hiring purposes.
24. Why doesn't my PIS number appear?
The PIS is a number generated by the Caixa Econômica Federal and is no longer necessary for hiring by companies that have joined eSocial. With the simplification of services, the CPF number will suffice for these hirings.
25. Why didn't any links come back, when in "MY INSS" I see a list of all the links?
First of all, CTPS Digital only retrieves employment relationships with "employee" and "domestic employee". If you are an individual taxpayer, for example, this information will not be shown in the application.
26. Why can't I change my personal details?
Your personal details are those of the Individual Taxpayer Register (CPF). Therefore, any information that is incorrect, such as your full name, date of birth, gender, mother's name and nationality, must be corrected with the Receita Federal.
27. Will all the information in the CNIS be displayed on my Digital CTPS?
No, only information on the labor relations of employees and domestic workers will be displayed. The other information in the CNIS can be viewed in "MEU INSS".
28. There are indicators of pending items, corrections or information in my link, what do these indicators mean?
Follow the guidelines below, to understand the markings that are displayed in your links, which can be "Pending", "Information" or "Hits" need to be filtered and treated before being used by Government systems, which is why indicators were created, in order to guarantee the consistency and integrity of the information
- Pending indicators - It will be necessary to update the information in the CNIS in order for it to be released and used by SIBE.
- Pending indicators - It will be necessary to update the information in the CNIS in order for it to be released and used by SIBE.
- Hit indicators - Settlement made by the INSS in a given relationship
The fact that the indicator is displayed does not imply automatic conversion. If the indicator is not displayed, the period will be counted as ordinary.
29. What are the possible indicators that can be displayed on my link?
Since there are several types of indicators defined for display in the link, we'll describe the most common ones below:
- PEXT - Extemporaneity Indicates the existence of an extemporaneous period in the employment relationship.
Procedure: In order to validate this indicator, the worker must keep contemporaneous documentation proving the employment relationship with the employer, in accordance with current legislation, which today are the documents listed in article 10 of Normative Instruction no. 77 of January 25, 2015.
Examples of documents include the physical CTPS, the contract termination form or proof of receipt of the FGTS, etc.
- PEMP-IDINV - Invalid Employer Type and PEMP-CAD - Lack of CNPJ or CEI registration information.
These pending items are displayed in cases where the employer's identifier is invalid or the employer's registration data is missing from the CNIS-PJ Legal Entities database.
- PADM-EMPR- Inconsistency in time, admission before the start of the employer's activity, or admission or termination after the closure of the company.
Procedure: In this case, the worker should not worry,
- PADM-EMPR- Inconsistency in time, admission before the start of the employer's activity, or admission or termination after the closure of the company.
Procedure: In this case, the worker should not worry, just keep the contemporaneous documentation proving the employment relationship with the employer, according to the legislation in force, as mentioned above, in order to make an adjustment in the CNIS and validate the relationship when applying for benefits at the INSS.
- PRPPS - RPPS Social Security Regime present in Employee Type Bond* .Indicates that the employer has informed the existence of a period of RPPS Social Security Regime in part or all of the bond.
Procedure:The link with this indicator is not considered for the recognition of General Regime benefits. In this case, if the worker identifies a discrepancy or finds that only part of the relationship is with the RPPS, in order for the relationship to be taken into account, it is necessary, when applying for the benefit, to present a Contribution Time Certificate issued by the body of origin of the RPPS.
- AVRC-DEF - Settlement Confirmed by the INSS.
When this indicator appears, it means that the relationship has been confirmed by the INSS and is valid for all purposes. - AVRC-DEFR - Settlement Confirmed by the INSS on appeal.
When this indicator appears, it means that the relationship was confirmed by the INSS following an appeal decision and is valid for all purposes. - AVRC-DEFJ - Settlement Confirmed by the INSS by court decision.
When this indicator appears, it means that the relationship has been confirmed by the INSS, in compliance with a court decision, and is valid for all purposes. - ACNISVR - Adjustment made by the INSS. When this indicator appears, it means that the link has been confirmed by the INSS, and is valid for all purposes.
- IEAN - Exposure to harmful agents reported by the employer, which can be proven.
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